We want Learning and Work
to be Innovative,
Collaborative and Fun.
We want Learning and Work
to be Innovative,
Collaborative and Fun.
Looking for a Time Management activity? Try one of these, that I’ve collected from a variety of LinkedIN discussions (if you want additional time management resources, Trainers Warehouse might have what you need):
Divide the group into teams and give them each a large glass container. The Mayo Jar is to be filled with as much material as possible. The material can be rocks, stones, gravel, sand etc.. (But you can use anything.) The larger materials should be placed in the container first and then followed by the next to the largest, and so on… In this order you should be able to fit the most into the container.
You can come to your own conclusion for the activity based on your need. The rocks (due to size) would be the most important items to complete. (Can be home activities…work/life balance.) Then stones would be every day has to finish items. Gravel can be the projects that need completed. Sand could be the extra work that was just assigned to you.
I allow the groups to fill their own container without detailed instructions. I tell them to fill their containers with as much materials as they can. And then we talk about the order they selected. If they had an order…and what the materials represents to them…etc. I use this communication to lead into training. Mayo Jar materials can be found here. Posted online by Darlene Bailey
Tell participants they have $86,400.00 to spend anyway they wish. The only restrictions are that they cannot bank any money and if they do not use any of the money they lose it. We then discuss why and how they spent the money the way they did. I then tell them that 86400 are the number of seconds we have each day and that as often as possible they should consider spending their time on things that are important to them as they did with their money. Posted online by Joseph Argenio
Take a colored ribbon length approximately 1 meter/100 cms and scissors.
Start with the following questions:
ALL THE BEST TO MAKE BEST USE OF THAT (SIX) YEARS.
Posted online by Joseph Antony
Divide participants into teams of five to eight. Unveil the numbered list of tasks. Explain that they have ten minutes to collect as many points as possible. They must be safe and they only have ten minutes!
Give participants ten minutes to perform their tasks, and enjoy the show! After ten minutes, add up their points using your pre-designed matrix and announce the winner. Keep the list of tasks; you may want to tape it to the wall.
After the activity, discuss learning points. Possible discussion topics include:
Write out the following list on a piece of flip chart paper. Ensure that it stays covered until the end of the activity explanation.
You can customize this list as you wish; just make sure there is a point value (which is completely up to you) assigned to each item.
Posted online by Rasha Alshafie
Set up: Depending on your group size you may have to divide your group into teams of 9 -15 players. Blindfold each person. (NOTE: If you have more people than blindfolds then require them to close their eyes. Let them know that trust and integrity are key to a successful outcome.)
The Challenge: Place a length of rope in the center of the circle. Explain that their task is to form the rope into a shape of your choosing–a square, a “Z,” or a pentagon. Everyone must be in contact with the rope at all times and they must use the entire rope. No tangles or knots are allowed. When the group feels they have made whatever shape you specified they can set it on the ground and take their blindfolds off.
Debrief: During the event you will see all sorts of personality styles, leadership styles, communication styles and a definite pecking order. Regarding Time Management, the group’s process is often very hectic. You can discuss team time management or use the experience as a metaphor for personal time management, asking “what is the most efficient way to accomplish a task?” The group will find that when they are deprived of sight, their normal their normal ways of accomplishing a task are thrown into confusion. As part of your debrief talk about what process they would use if they were to do the exercise again. This is also a great processing tool for management training because I can assure what happens when they are blindfolded will not be what happens at the office.
Posted online by Larry Riggs
The Challenge: Divide your group into teams. Give each team a puzzles with similar level of difficulty. Don’t give them the “Big Picture” of what it will look like when completed.
Push them to complete the puzzle as quickly as possible. Interrupt the process after about 3 minutes and ask, “What’s missing? What’s making this difficult?” Likely they will identify the absence of the completed “Big Picture” to use as a guide. After you give them the big picture, ask them to complete the puzzle. They will do this much faster now.
Debrief: Explain that having the perspective andclarity of the Big Pic helps one to plan weekly and day-to-day activities much more effectively. If NO Big Picture is available, then time is spent on urgencies, likes and what others want one to do.
Posted online by Ajit Kamath
At the beginning of session I ask people to close their eyes for 30 seconds and after that to open it. Nobody can watch the clock and I don’t measure the time. All I ask of participants is to open their eyes after what they believe has been 30 seconds.
Of course, they all open them at different times. Afterwards, we talk about our understanding of time. Even though everyone has an equal (24 hours a day or 30 seconds for excercise), in fact, we experience it and use it in different ways. Some of us experienced it as a short period, other as a long. This always works as a good opener. Posted by Darko Todorovic
Another more physical variation of this exercise was posted by Prasad Narayan Susarla. He wrote: Cover all the clocks in the room, then ask participants to remove their wrist watches and stand up. Instruct them to sit down when they think 1 minute has elapsed after you shout “Start” to begin the countdown. You will be surprised with the results. Just enjoy the fun that follows this activity. To make it more interesting I run this same activity a second time wherein I change the time to 2 minutes.
I give the participants 3 pages with 24 squares (representing 24 hours of a day) printed on them at various phases of the program. For the more finicky ones I have a sheet that further divides the Hour Square into 4 Quarters.
Learning outcome : Identify time wasters and time spent on routine activities. Where to mine for time. Posted online by Prasad Narayan Susarla
This exercise requires two volunteers and two decks of playing cards. I give one deck of cards to each volunteer and then have them race to find the Ace of Spades. What they don’t know is that one deck is in order Ace – King, in the correct suits, and all facing the same direction. The other deck is all mixed up and some cards are facing forwards and some backwards making it a lot harder to find the Ace of Spades. They have fun racing, but usually the person with the mixed deck gets frustrated or complains that it’s not fair. It’s fun and a good way to relate good organization skills to time management. Posted online by Clay Pennington
If you only have one hour – and especially for a business audience – focus on creating a new conceptual mindset called the “money value of time.” Have participants break down their activities into cost and profit centers, and then focus on investing their time in those activities that yield the highest value for them personally and for the firm. Posted online by Tim Phillips
Ask the delegates to jot down 10 things they did at work yesterday ( no order, no prompts, no comments).Next, on a separate sheet of paper, ask them jot down the 5 topics that they expect to discuss at their next appraisal/performance review. Have them look at the two lists together and mark in some way on the first list all the things which have a direct link to the second list. (Delegates may try to make indirect links to justify why they did certain things!)
The ‘light bulb’ moment is the recognition that we spend time on things which have little or no consequence to our performance. I usually ask them to plot the list of 10 things on an “Importance/Urgency” grid. They need to concentrate on the “important & urgent/non-urgent(therefore, planned) activities. I like this activity as it clearly links performance with activity. Posted online by Murali Iyer
All you need for this one is some newspaper. Divide your group into teams of 4 to 5 members each. Ask them to select/elect a Team Leader.
Then take all the team leaders out of the training hall and teach them to build a paper boat. To make sure they understood, have each person build their own boat with the small square piece of paper you give them. Before you dismiss your leaders, share these instructions:
Now let them complete the task; give them 15 minutes.
Posted online by Bharat Thanggaraaj
The key is to get them to not think about their workload but their natural energy levels so try and focus them to think about a typical day off. Ask them to link this to workplace time management…when you are ‘on fire’ you should be tackling the big important tasks as you are more likely to get it done, and when you are lethargic you should do the mundane filing etc. If you have participants post their rhythm on a wall, it can be eye-opening for individuals and for teammates to know more about their colleagues.
Posted online by Richard Armitage
Take blocks of different colours put them on table and explain the task–each individual must pick up as many blocks as they can in the allocated time frame, with these ground rules:
Give them a minute to minute and half. When time is up, record their name and number of blocks collected on a flip chart. Celebrate the winner, then spread out the blocks again for Phase 2. Before starting the second phase, arbitrarily assign values to the block colors (i.e. yellow block 1 point, red 2 points, etc.). Repeat the exercise. Now they must reflect the number of blocks as well as number of points. Debrief can then focus on the need to prioritize. Posted online by Kevin Smith
In this in-depth exercise, available from the Trainers’ Library (www.glasstap.com), teams are given the challenge to re-open an inn to receive guests in 13-days time, with a huge number of tasks and a limited budget. Success requires planning, organization, time management, teamwork, and project management. Allow 90 minutes, plus debriefing. Posted online by Rod Webb